Access Bartholomew County Clerk Records

Bartholomew County Clerk Office

Bartholomew County uses a unified Clerk of the Circuit Court. The current Clerk is Shari Lentz. The Clerk's office is an elected four-year office and handles court record keeping, court payments, marriage licenses, child support payments, voter registration, licenses, certificates, and distress sales. The office is not split into a county clerk and district clerk system.

The Clerk is the local point for many court-record tasks after a user has a cause number from MyCase. The Clerk page states that its public information request form can be used only when the requester can provide a cause or case number and the requested information is an electronic document in the case that can be emailed.

The Clerk public information request form is the first assigned image source for Bartholomew County Clerk records.

The form is narrow by design: it is for electronic case documents tied to a known cause number, not broad genealogy searches or background checks.

Bartholomew County Clerk Duties

The Clerk's work touches both court and non-court functions. For court users, the core duties are record keeping, case document access, court payments, marriage-license issuance, and support for court case files. For county administration, the Clerk page also lists voter registration, child support payments, and licensing or certificate duties.

• Maintain court records for Bartholomew County trial courts.
• Process public information requests for eligible electronic case documents.
• Collect criminal, traffic, judgment, restitution, and child support payments through approved channels.
• Issue marriage licenses after online application and in-person appointment.
• Support voter registration and elections through Clerk staff.
• Refer old probate, civil, criminal order, and miscellaneous books to archive sources when records have moved.

The Indiana Access to Public Records Act is one of the assigned manifest sources for the Clerk page.

Indiana's public-records law gives broad access principles, while court records also follow Indiana Supreme Court access rules and Clerk procedures.

Request Bartholomew County Certified Copies

A certified copy is a Clerk-issued copy that can be used when a plain online case image is not enough. Certified decrees, orders, judgments, and marriage records may be needed for legal filings, benefits, name changes, title issues, school or employment records, and government proof. Start by finding the cause number and court because the Clerk's public information form requires the cause or case number.

1. Search MyCase by cause number or first and last name. Select Bartholomew County when a county filter is available.
2. Confirm the exact document needed, such as final decree, order, judgment, marriage license copy, or docket entry.
3. Use the Clerk public information request form only if the document is electronic, public, and can be emailed.
4. For certification, older paper files, archive material, or documents not linked online, call or visit the Clerk before ordering.
5. Pay the required fee or confirm the amount if the current fee is in the court-cost PDF rather than accessible text.

Bartholomew Clerk Request Fields

The Clerk's online public information request form is tied to the Access to Public Records Act. The form instructions state that the requester must provide a cause or case number and must be asking for an electronic case document that can be emailed. Clerk staff will fill qualifying requests and email the document within 7 business days.

Bartholomew County Clerk Fees

Not every Clerk fee was available in accessible text, but the research provides several documented payment and fee points. Archive copy costs are documented on the Archives page. Marriage license fees are listed in Indiana marriage-license material and Bartholomew guidance. Criminal, judgment, restitution, child support, and traffic payments have separate handling rules.

Payments and Drop Box Details

The Clerk page gives separate payment channels for different obligations. Child support payments can use the drop box inside courthouse doors on 3rd Street, and the Clerk states those payments are cash only. Criminal, judgment, and restitution payments can use the same drop box, with cash or money order accepted. The cause number and payment category must be included so the payment is posted correctly.

• Use MyCase for eligible criminal fine and fee payments by cause number or first and last name.
• Do not pay restitution online; the Clerk page says restitution cannot be paid through MyCase.
• Use the Indiana public ePay portal for traffic tickets by UTT number or name.
• Expect a convenience fee for online criminal and traffic payments.
• Include the cause number and payment category with drop-box payments.

The official county phone listing is the successful manifest source for courthouse contact numbers.

The phone listing is useful when a payment, certified copy, archive record, or court-specific question needs the correct office line.

Bartholomew Clerk Staff and Records

The Clerk page lists Chief Deputy Julie Robertson, Office Manager James Seaborne, and Voter Registration and Elections staff member Taylor Seegraves. That staff context helps explain why the Clerk page covers more than court case copies. Voter registration reports to the Clerk, and the page notes that Indiana's statewide voter registration system began in 2006 with links to BMV, Social Security Administration, and Department of Correction databases for accuracy.

For court-record users, the key point is to separate Clerk functions by record type. A public case document request needs a cause number and must fit the electronic-document limits. A marriage license appointment follows the Indiana online application and local appointment schedule. A child support payment uses the cash-only drop box rule from the Clerk page. A criminal fine or fee may be paid online through MyCase when eligible, but restitution is excluded from online payment. A traffic ticket uses public ePay rather than the general Clerk request form.

The Clerk's older-record guidance is also specific. The office no longer performs genealogy searches or background checks, and it points users to MyCase, Indiana State Archives, Indiana State Library, Bartholomew County Public Library, and County Archives. That is why a Clerk page can send a modern court user to MyCase while sending a historical probate or marriage researcher to archives.

Requesters should also match the office to the task. Archives can help with older index categories and copy costs. The court listed on a case can confirm hearing status. The Clerk can process eligible public electronic case documents and certified-copy needs. The Sheriff handles jail, custody, warrant-check, and law-enforcement record channels. Using the Clerk for every question can slow a request when the record is actually controlled by another Bartholomew County office.

Older Books and Archives

The Clerk no longer performs genealogy searches or background checks. For court case searches, the Clerk points users to MyCase. For older records, the Clerk page identifies Indiana State Archives, Indiana State Library, Bartholomew County Public Library, and County Archives as relevant sources. In August 2017, many old probate, civil, criminal order, and miscellaneous books were transferred to Indiana State Archives in Indianapolis.

Archive copy requests are separate from the Clerk's electronic case document form. The Bartholomew Archives search covers categories such as circuit, civil, common pleas, estates, marriages, prisoners, probate, state records, voter registration, and will records. Archive requests can require a check or money order payable to Bartholomew County Treasurer.

Note: The Clerk request form, MyCase, online payments, archive searches, and certified-copy requests are separate channels with different limits.